“One of the key success factors when implementing a new Procure to Pay (P2P) transformation is the need to connect electronically with suppliers and to deploy quickly. Numbers matter. The more suppliers you enable, the more transactions you can process and more paper you can eliminate.”
Keysi Maliwat
BACKGROUND
With increasing volume of the transactions and accumulation of data, our Customer was faced with a number of challenges with the current manual processes and disconnected systems, which could impact the company’s profitability, compliance, and operational efficiency. The Australian team recognised the importance of having an integrated P2P solution to enhance the company’s capabilities to establish financial risk controls and gain efficiencies. This initiative commenced focusing on the Australia local business and its requirements.
THE PROJECT
Coupa P2P & Coupa Supplier Information Management (SIM) modules were selected and implemented to manage the end-to- end P2P process encompassing Vendor Management, Purchase Requisitions, PO creation, Goods Receipting, Invoice Processing, Payment Processing and Reporting.
FourPL were engaged:
- As implementation partner together with the Coupa Implementation Services FourPL provided both the Project Management and Coupa expertise to design, configure and support the application based ocustomer requirements.
- After the initial Pilot, FourPL managed and supported the supplier enablement and onboarding process
OUR APPROACH
The business objectives achieved were:
- Reduced reliance on paper-based
- Improved control and compliance through automation of Delegation of Authority and approval prior to purchase
- Better visibility over commitments by automating accrual process and reducing manual processes
- Traceability and auditability of invoices throughout the process
- An easy to use portal that drives better end user and supplier experience
- Accelerated Rollout to national Supplier base
- Cleansed / Reduced Supplier Footprint
- Improved insight into spend management
PROJECT OUTCOMES
- The business objectives achieved were:
- Reduced reliance on paper-based
- Improved control and compliance through automation of Delegation of Authority and approval prior to purchase
- Better visibility over commitments by automating accrual process and reducing manual processes
- Traceability and auditability of invoices throughout the process
- An easy to use portal that drives better end user and supplier experience
- Accelerated Rollout to national Supplier base
- Cleansed / Reduced Supplier Footprint
- Improved insight into spend management
WHY FOURPL?
- Procurement Systems Capability – we have strong capability in e-procurement systems, including
- Specialist knowledge in procurement, purchasing and supply chain
- Supplier analytical skills to provide better insight into onboarding
- Resources to provide the services to deliver the chosen
- Independence – we offer honest pragmatic advice in procurement selection.
FourPL Contact for more information:
Chris Poulton – Chief Operating Officer, FourPL
Chris.Poulton@fourpl.com.au
+61 424 299 097